System Admin

System Admin

Welcome to the user guide designed specifically for System Admin in the garment manufacturing industry using our Garment IO Platform. This guide provides detailed instructions on how to effectively use the system, how to set up the data and finally how to understand the main concepts on the system.

Overview of Role and Responsibilities

As a System Admin in the garment manufacturing industry, your primary responsibilities include:
  1. Understand how to set up the initial data
  2. Understand how to add users
  3. Understand how to manage user Roles
  4. Understand the main concepts in the system

Getting Started with the Platform

Before diving into the specific tasks, ensure you are familiar with the basic navigation and features of the platform. Log in with your credentials, and spend some time exploring the platform, menu options, and settings.

Set Up Initial Data on the system

It is crucial to understand how to set up the initial data on the system to efficiently use our platform:
  1. Create and manage Sizes
  2. Create and manage Colors 
  3. Create and manage Fabric types
  4. Create and manage style categories and standard processes in the system
  5. calculating the SAM times for each standard process.
  6. Add and configure control units or stations within the factory
  7. Define and manage different quality grades
  8. Add and manage common defects to track issues during inspections.
  9. Add machine types to categorize the different types of machinery in your factory.
  10. Add machines and connect them to Garment IO devices to enable monitoring and management.
  11. Add and manage employees to maintain an up-to-date employee database.
  12. Add schema settings and appraisal periods to structure the evaluation process.
  13. Add types of overhead costs to categorize and manage different overhead expenses.
  14. Add average machine costs for each machine type
  15. Activate AQL in the factory, as not all factories are using it.
  16. Configure AQL settings to decide on the rejection threshold
  17. Configure the quality exceeding thresholds notifications to be alerted when quality levels exceed acceptable limits.
  18. Set up factory settings
  19. Decide whether to allow employees in the factory to request idle time after consulting the line supervisor.
  20. Determine whether to integrate fingerprint devices with Garment IO after consulting the HR.
  21. Decide whether the factory will use batch grouping after consulting with the production manager.
  22. Choose the preferred view in the device for employees (Language and Target).
  23. Decide on the minutes that can be used as tolerance between shifts
  24. Set the maximum allowable missing processes on batches before the device starts sending error messages (recommend between 3 and 5).
  25. Set the maximum number of days allowed on orders without any progress before the system automatically changes the order status to stopped.
  26. How to add Users.
  27. How to manage User Roles.

Main Concepts

It is crucial to understand several key concepts to efficiently use our platform:
  1. Understanding Employee Time Distribution: How employee time is allocated across various tasks.
  2. Understanding Different Efficiencies: Understand the different efficiencies calculated by the system.
  3. Understanding Order Statuses: The different stages of production orders.
  4. Understanding Batch Statuses: The progress of batches within the production process.
  5. Understanding Idle Request Statuses: Requests made by employees when they are idle.
  6. Understanding Types of Processes: Different processes involved in garment manufacturing.
  7. Understanding Beat Times and Their Calculation: The time it takes to complete a specific task.
  8. Understand the various types of control units or stations within the factory and their functions.
  9. Understand how to Identify the best sample size to choose from and the frequency of inspections to ensure that quality checks are both thorough and efficient.
  10. Understand what is style categories and styles? and what are the differences between them.
  11. Understand what is Standard Allowed Minutes (SAM) and how to measure it.
  12. Learn the consequences of making changes to styles, especially when there are active orders, to avoid disruptions.
  13. Understand the maintenance cycle in the factory to plan and execute maintenance tasks effectively.
  14. Understand maintenance request statuses to prioritize and track the progress of maintenance activities.
  15. Understand how to calculate employee salaries to ensure accurate and timely payments.
  16. Understand the different KPIs in the system to effectively monitor and evaluate employee performance.
  17. Understand how to calculate machine cost per minute to allocate machinery expenses accurately.
  18. Understand how to calculate overhead costs per minute to distribute indirect costs appropriately.
  19. Understand AQL and all their settings to establish quality thresholds and inspection plans.

Troubleshooting and Support

For any issues or questions, refer to this section for troubleshooting tips or contact support for assistance.
This guide serves as your comprehensive manual to mastering the Garment IO platform, ensuring you can maximize efficiency and productivity in your role as an Industrial Engineer.

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